Annual General Meeting (1991)

20 October 1991

At the Annual General Meeting in Calgary, members clarified the division of responsibilities and titles of the continuing Executive that was overwhelmingly approved by postal ballot (see below). They also elected members to the new Executive. Congratulations to new and returning members!

The outgoing Executive made the following motions.

That audited or certified financial statements be published in the Bulletin. (Since these are prepared after the general meeting, most members now see only provisional statements.)

 CARRIED

That the Managing Editor of Man and Nature/L'Homme et la nature receive a budget of up to $500 a year to be used for promoting our journal. (The current allowance of $75 does not meet costs of mailing flyers, etc.; a friendly amendment raised the Executive's figure of $300 to $500.)

 CARRIED

That the title of Man and Nature/L'Homme et la nature be changed and that members of the Society be asked, through an announcement in the Bulletin, to submit suggestions for a new title to the Managing Editor for consideration by the Executive. (The Managing Editor reported that some potential subscribers refused to recommend the journal to libraries because they objected to the title; he added that we can change our title without changing our ISSN number. Others noted that our current title does not indicate our focus on eighteenth-century studies. The next issue of the Bulletin will announce requirements for the new title.)

 CARRIED

Revised Constitution

After clarifications approved at the 1991 Annual General Meeting, the new Executive structure approved by postal ballot reads as follows:

The Executive will consist of the following members:

a) a President

b) a Conference President

c) a Conference Vice-President

d) a Secretary Treasurer

e) the Managing Editor of Man and Nature/L'Homme et la nature

f) the Bulletin Editor

g) five Regional Representatives [as at present]

h) eight Discipline Representatives [as at present]

Apart from the Conference President and the Conference Vice-President, the members of the executive will be elected for three-year terms, renewable, but in the first instance the Secretary-Treasurer will be elected to a four-year term (to ensure continuity between different executives). The Conference President and the Conference Vice-President will be elected to one-year terms only.

The President will be responsible, in consultation with the Conference President and Conference Vice-President, for chairing annual meetings, acting as a liaison with other societies and organizations, raising funds for the Society as a whole, and the like. The Conference President and the Conference Vice-President will be responsible, in consultation with the President, for organizing, and for raising and disbursing funds for, the annual conference and its associated volume of selected proceedings. The Secretary Treasurer will be responsible for membership, for finances associated with the continuing operation of the Society (including receiving dues and disbursing them as directed by the membership); (s)he will also, in conjunction with the President and other members of the Executive, prepare applications to SSHRC. The Managing Editor will be responsible for the production of Man and Nature, the Bulletin Editor for the production of the Society Bulletin on a regular basis.

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